How to create and manage tasks in Gmail Print

Here’s a simple guide on how to create and manage tasks in Gmail using Google Tasks, which is built directly into your Gmail interface on desktop and available as a mobile app.

How to Create Tasks in Gmail (Desktop)

✍️ Option 1: From the Sidebar

1. Open Gmail on your desktop: https://mail.google.com

2. On the right sidebar, click the Google Tasks icon (a blue circle with a checkmark).

3. Click “+ Add a task”.

4. Enter your task name.

5. (Optional)

   • Click the pencil icon to add details or a due date.

   • Add subtasks if needed.

 

📩 Option 2: From an Email

1. Open or hover over the email you want to convert into a task.

2. Click the three-dot menu (⋮) → Select “Add to Tasks”.

   • The task will be created with a link back to the original email.

3. You can then open the task and set a due date, priority, or details.

 

📱 Using the Google Tasks Mobile App

Available on Android and iOS.

1. Download Google Tasks from the Play Store or App Store.

2. Open the app and sign in with your Google Account.

3. Tap the “+” button to add a new task.

4. Tap the task to:

   • Add details

   • Set due date/time

   • Create subtasks

 

Managing and Organizing Tasks

🧾 Create Multiple Lists

• In the sidebar (or app menu), click or tap the list name to switch or create a new one.
  Example: Personal, Work, Projects

📅 Set Due Dates

• Tasks with due dates appear in Google Calendar if you're syncing Tasks with it.

🔄 Reorder Tasks

• Simply drag and drop tasks to rearrange them.

✅ Mark Tasks as Done

• Click the circle next to the task to mark it complete.

• Completed tasks are moved to a “Completed” section, which you can hide or review later.